Uganda government IT developments, IT News, Jobs and Procurements

Mr. Kilama Andrew Lajul Director Finance & Administration

Mission: To provide administrative and technical support to the Authority to optimally plan, generate, manage, deploy and account for all financial and other resources in the delivery of its mandate

1. Finance Department
Mission: To establish and maintain efficient and effective financial management systems to plan, record, control and report on financial and other resources of the Authority in accordance with relevant statutes and generally accepted accounting standards.

• Designing systems, policies and procedures for financial and other resources management;
• Preparation and implementing financial plans and budgets; Reporting on actual and projected business and or financial results;
• Evaluation and analysis of financial health and risks; Maintaining financial discipline and control throughout the organization;
• Maintaining financial records and preparing financial statements;
• Development and implementation of financial strategies and controls for capital investments;
• Advising management on compliance with statutory requirements;
• Ensuring effective revenue and cash management; Providing financial expertise on statutory or commercial Debts;
• Liaison with external auditors; Perform any other duties, which may be assigned from time to time

2. Department: Procument and Disposal unit

Mission: Coordination and maintenance of the procurement processes to ensure that adequate and quality goods, services and works are acquired competitively, transparently and economically.

• Ensure the development, maintenance and implementation of efficient and effective procurement & disposal systems and policies in line with relevant statutes;
• Prepare timely procurement plans for goods, works and services covered under the approved financial budget in accordance with the Authority reporting guidelines and PPDA regulations;
• Develop and monitor the implementation procurement reporting systems and records in accordance with the Authority reporting guidelines and PPDA regulations.
• Design and maintain a system for guidance of the Procurement department and provide a link between the PDU and other departments and providing technical/professional advice to management on procurement matters.
• Prepare the departmental report and submit it to management in line with the Authority reporting guidelines and PPDA regulations.
• Adopt and monitor the implementation of the framework for preparation of Bidding Documents and Request for Proposals in accordance with the Authority guidelines and PPDA procurement regulations;
• Monitor and implement the bidding processes for Goods, Works and Services in accordance with the Authority guidelines and PPDA regulations;
• Design and monitor the implementation of guidelines and frameworks for bid evaluation and selection process using the Technical Evaluation,
• Contracts Committee and the negotiations committee to ensure evaluation is done in a fair and transparent manner in accordance with the Authority guidelines and PPDA regulations.
• Design and monitor a system for contract management in the procurement process and provide technical support to user departments in the preparation and management of contracts, in accordance with the Authority guidelines and PPDA regulations;
• To oversee the boarding off and disposal of assets in consultation with user departments in accordance with the Authority guidelines and PPDA regulations; Prepare and supervise periodic procurement performance, compliance reviews and Value For Money Audits with the relevant statutory bodies;
• Perform any other duties, which may be assigned from time to time;

3. Department: Human Resources

Mission: To provide human resource management and organizational development services by establishing, nurturing and maintaining efficient and effective human resource management systems and organizational structure to ensure optimal deployment and utilization the Authority staffing establishment.

• Supporting recruitment process, contracting and orientation of new staff;
• Coordinate staff performance management processes;
• Managing implementation of staff training and development programmes;
• Coordinating climate surveys to gauge employee satisfaction and work atmosphere;
• Implementing and monitoring employee internal communication;
• Providing support to line managers on implementation of employment manual and relevant laws; Coordinate organisational cultural programmes;
• Coordinate handling of staff grievances, investigations and follow up of disciplinary cases;
• Support implementation of computerized human resource management information system (HRMIS);
• Support management of staff severance process including exit interviews;
• Perform any other duties, which may be assigned from time to time

4. Department: Administration and Facilities Services

Mission: To provide prompt, efficient and effective administrative, logistical, material resources and facilities/estates support services to the NITA-U Secretariat and projects to ensure secure, healthy, and conducive environment for the organizations staff and its equipments.

• Coordinating the Authority’s secretariat and administration processes;
• Advising management on the design, review and update of administrative, assets and utilities management policies and procedures;
• Support the functions of Executive Personal Assistants;
• Implementing and monitoring systems for handling office correspondence;
• Maintaining office machinery and appliances in good working condition;
• Administering of the Authority’s assets and office utilities;
• Initiating the boarding off office assets in liaison with PDU;
• Ensuring motor vehicles and other equipment maintenance and safety;
• Scheduling of vehicle movements for routine and field travels;
• Coordinating staff travel in liaison with EPA; Provision of office supplies and consumables;
• Maintenance of conducive office working environment;
• Perform any other duties, which may be assigned from time to time;

5. Customer Services Department

Mission: To ensure the establishment and maintenance of a robust, efficient, effective and responsive customer services and marketing systems, to ensure continuous customer satisfaction and sustainable revenue growth.

• Conducting marketing research including customers or clients needs surveys, needs identification and needs assessment in collaboration with the relevant directorates/departments;
• Undertaking IT products/services market trends and forecasts analysis in collaboration with the relevant directorates/departments;
• Guide in identification of new IT products and services development to exploit existing and potential niche markets and market opportunities;
• Assist in developing and support provision of responsive IT product/services to meet customer/clients identified needs in line with the Authority’s mandate;
• Providing technical/professional advice to the Authority in establishing and implementing a robust marketing/customer services structures, systems, competencies and values in order to meet and exceed customers/clients expectations;
• Providing technical/professional support to the Authority in branded marketing communications in close collaboration with Corporate Communication/PR department;
• Providing technical/professional support to the Authority in establishing and maintaining comprehensive Customer Relationship Management (CRM) Application Systems and Customer Database;
• Providing technical/professional support to the Authority in establishing and maintaining a responsive Call Center including systems for client support and complaint handling;
• Carrying out capacity building, training and evaluation of front and back office staff in customer care to ensure effective and profitable internal and external customer relationships;
• Perform any other duties, which may be assigned from time to time;

6. Legal Services department

Mission: Ensuring that all organizational legal matters regarding all aspects of applicable company laws, business law, procurement law, tax laws, employment laws and other relevant legislations are effectively dealt with to ensure the interest and rights of the Authority is fully protected and or promoted.

• Provide legal advice to the Authority’s directorates/departments on the legal procedures to follow in line with the relevant statutes and laws;
• Providing technical and professional advice and direction on the content of contracts and service level agreements (SLA’s) in compliance to national and business standards;
• Draft and or review contracts and monitor their implementation compliances in line with the company objectives and Government regulation;
• Analyze the legal Implications and investigate any required changes to proposed supplies and service provision contracts in liaison with user departments and the PDU;
• Participate in contract negotiations and provide legal advice with respect to contractual rights and obligations for services to be received or rendered by the Authority;
• Provide technical and professional advice in the formulation and implementation of legal aspects of overall business strategies and action plans within relevant laws and regulations;
• Liaise with external lawyers, Office of the Solicitor General and follow up court cases in which the Authority has an interest in line with staff employment, business and other third party contracts;
• Liaise with Manager Legal Services in designing and implementing of legal instruments/ procedures in line with the applicable legislation;
• Carry out legal research relating to the mission and objectives of Authority and recommend necessary reforms in line with the applicable law;
• Identifying, compiling and updating legal and statutory governance as well as advising on and monitoring legal compliance in accordance with identified legal and statutory framework;
• Initiate the formulation of policies and procedures covering all legal matters in accordance with the relevant laws; Manage the legal formalities relating to Public Private Partnerships in accordance with relevant policies and legal procedures;
• Assist the Executive Director in providing secretariat and administrative support to the operation of the Authority’s board of directors including;
• Assist the Authority and its projects in legal transfers such as:- registering land transfers, share transfers or any other property transfers arising from time to time;
• Assist the Authority in registering business names, trademarks and or logos as and when the need arises;
• Assisting management in resolving contentious legal matters (litigation) in such cases as court proceedings, arbitrations and third party mediations;
• Liaison and collaboration with all relevant government ministries and departments including Solicitor General, DPP, AG, PPDA, Uganda Police with respect to litigation and legal administration matters; Perform any other duties, which may be assigned from time to time;